Last updated: May 24, 2026
This policy describes how long DailyTaskProAI retains each category of data, when we delete it, and how you can request deletion. It applies to all users globally and forms part of our Privacy Policy.
| Category | Retention period | Deletion trigger |
|---|---|---|
| Account profile (name, email, plan) | While account is active | Deleted within 30 days of account closure |
| OAuth tokens (Google, Microsoft) | While integration is connected | Revoked immediately on disconnect or account deletion |
| Email metadata (subject, sender, dates) | While account is active | Deleted within 30 days of account closure |
| Email body content (cached for AI scoring) | Up to 90 days | Automatically purged after 90 days; can be cleared earlier via "Clear cache" in Settings |
| AI-generated drafts & replies | While account is active or 12 months, whichever is shorter | Auto-purged after 12 months of inactivity |
| Tasks & priorities (DailyTaskProAI-generated) | While account is active | Deleted within 30 days of account closure |
| Calendar event cache | Until next sync (typically < 5 minutes) | Overwritten on every sync |
| Audit logs (login, OAuth, payment events) | 12 months | Rolling deletion |
| Application server logs | 30 days | Rolling deletion |
| Database backups | 30 days | Rolling rotation |
| Payment records (Razorpay/Stripe) | 7 years (or as required by tax law) | Retained per legal/tax obligations |
| Aggregated, anonymized analytics | Indefinite | Cannot be re-identified to a user |
Data received from Google APIs (Gmail messages, Calendar events) is handled under our Google API Services User Data Policy commitments. In particular:
You can delete your account at any time from Settings → Account → Delete Account. Once confirmed:
From Settings → Integrations you can disconnect Gmail, Outlook, or any other integration. This revokes the OAuth grant immediately and removes the stored refresh token.
From Settings → Privacy → Clear Email Cache you can purge all cached email body content before the 90-day automatic expiry.
To request data export, deletion, or any other data subject right outside the app, email privacy@dailytaskproai.com. We respond within 7 business days and complete most requests within 30 days.
In rare cases we may retain data beyond the periods above when:
In all such cases, access is restricted to authorized personnel and the data is deleted as soon as the legal basis ends.
We may update this policy as our service evolves. Material changes are notified to active users by email at least 30 days before they take effect.
Questions or deletion requests: privacy@dailytaskproai.com